Accounting, Administrative, Bookkeeping, QuickBooks, Payroll Services

Accounting

Budget Preparation Assistance

• Provide historical financial data to assist Board with budget
• Modifiy the initial budget based on anticipated operating expenses
• Assist the Board with preparation of the final budget
• Assist the Board with noticing owners of the annual budget meeting

Financial Reporting

• Balance Sheet
• Income and Expense Statement
• Accounts Receivable Reports
• Accounts Payable Reports
• Bank statement reconcilement reports
• Detailed Transaction Reports
• Year-end Reports for Auditor
• Reserve Fund Tracking

Treasury Management

• Coordinate lockbox activities with financial institution
• Set up ACH transactions (automated unit owner payments)
• Monitor account transfer activities
• Reconcile monthly account activity

Administrative Services

Attorney and CPA Communications

• Prepare estoppel information for sale of units to closing agent
• Provide account status for unit owners to attorney
• Provide detailed accounting information to CPA
• Coordinate year-end financial data with Auditor

Application and Approval Processing

• Background and Credit Verification
• Process application for sale and rental transactions
• Provide interview committee with screening information

Customer Relations Management

• Online access to unit owner account balances
• Online maintenance payments via e-check (registration required)

Mailings and Notices

• Annual Election Notices
• Board Meeting Notices
• Budget Meeting Notices
• Special Mailings
• Special Assessment Notices

Meetings and Minutes

• Annual Meeting & Elections
• Budget Meeting
• Special Assessment Meetings
• Regular Board Meetings
• Teleconference Meetings

Bookkeeping Services

Accounts Receivable

• Establish accounts for individual unit owners
• Process maintenance fees and special assessments as required
• Post deposits of unit owner payments and other revenue items
• Prepare delinquency reports for the Board of Directors
• Send delinquency notices to unit owners
• Provide account information to Association's collection agent or attorney

Accounts Payable

• Establish accounts for vendors and other service providers
• Record bills and invoices to accounts payable bookkeeping system
• Prepare payment remittances for outstanding bills and invoices
• Remit payments to vendors and service providers
• Provide Association with detailed report of paid bills and invoices

Payroll

Processing and Taxes

• Payroll Management (setup and maintain employee records)
• Payroll Direct Deposit of employee wages
• Online Payroll Tax Payments
• Quarterly 941 Reports
• Quarterly State Reporting
• Annual W-2's and 1099's
• Annual Form 940 Preparation

Monthly Reporting

• Review all monthly transactions
• Reconcile bank statements to accounting records
• Prepare monthly financial statements and detailed transaction schedules
• Transmit financial records to the Association

QuickBooks Services

• Set up chart of accounts
• Set up accounts receivable
• Set up accounts payable - vendors
• Set up payroll
• Set up financial reporting

QuickBooks Tips

Total Business Solutions, Inc.
201 North Federal Hwy Ste.101
Deerfield Beach, FL, 33441
Phone: 954-426-3666

tbs@tbsemail.com

Total Business Solutions, Inc.
201 North Federal Hwy Ste.101
Deerfield Beach, FL, 33441
Phone: 954-426-3666

tbs@tbsemail.com